Vail Conference Information

Conference Location

The conference will be held at the Lodge at Vail, located in the heart of Vail Village: 174 E. Gore Creek Drive, Vail, CO 81657

Health & Safety Guidelines

We encourage all attendees to review the latest CDC travel and health recommendations prior to traveling.

If you are experiencing any symptoms consistent with a respiratory viral infection, we kindly ask that you remain in your room and attend the conference virtually or wear a medical grade mask to help protect the health of fellow attendees.

Transportation and Parking Information

Looking to skip the rental car? EPIC Mountain Express is offering exclusive discounted shuttle rates for our conference attendees traveling to and from Denver International Airport.

To take advantage of this offer, simply use our special booking link: Epic Mountain Express.
Please allow a moment for the page to fully load as it applies our conference discount code automatically.

Vail Valley Transportation

Vail is a walkable town, making it easy and convenient to explore on foot. For those looking for local transportation options, the Vail Village Free Shuttle runs frequently and provides easy access throughout the area.

For more details on routes and schedules, please stop by the Concierge Desk or visit: Town of Vail Transportation Services.

Parking in Vail

Valet Parking for Resort Guests: Valet service is available 24/7 for guests staying at the resort at a special conference discounted rate of $15 per day. To receive this rate, please inform the valet at check-in that you are part of our group reservation. A $5 tip is recommended each time your vehicle is parked or retrieved.

Parking for Off-Property Guests & Visitors: Conference attendees not staying at the resort, or guests of those staying on-site, will be charged $50 per day per vehicle.

Important Notes:

There is a one-car maximum per reservation.
Hotel confirmation emails may reflect standard parking rates, not the discounted conference rate. Please ensure you are charged the $15/day rate if you are staying on property.

Additional Parking: Extra parking is available at the town parking structure, located two blocks from the resort, and is open to all Vail Village visitors. The valet team can also suggest other nearby parking options.

For the most up-to-date parking information and associated parking fees throughout Vail Valley, please visit Vail Valley Parking.

Check-in and Check-out Details

Already booked at the Lodge at Vail?

Check-in time on Sunday, July 27 is at 4:00 p.m.
Check-out time on Friday, August 1 is 11:00 a.m. If needed, the front desk can securely hold your luggage after check-out. Late check-out requests must be made directly with the front desk and are subject to availability, especially due to room turnover for incoming weekend guests.
Conference registration opens at 4:20 p.m. on Sunday, July 27 and will adjourn at 10:30 a.m. on Friday, August 1.

Important Note for Lodge at Vail Guests:
If you are staying under our group block, you will not be charged the resort fee.

Haven’t booked your lodging yet? Please visit the Venue tab on the conference registration site for full details on accommodations. Be sure to reserve your room soon - our hotel block is filling quickly!

Course Materials

All conference-related information—including handouts, recordings, and updates—will be available on the Course Materials page. Please check this page regularly before, during, and after the conference for the latest updates.

Activities and Events

Sunday Evening Reception
Join us for a complimentary wine and cheese reception at 6:40 p.m. on Sunday, immediately following the 5:30 p.m. lecture. The reception will take place at Cucina Rustica Restaurant inside the Lodge at Vail. All participants are welcome to attend - and may bring one guest!

Vail Dance Festival
Immerse yourself in the artistry of the Vail Dance Festival, with 14 performances and over 30 events throughout the Vail Valley from July 25 – August 5.

Tickets are on sale now at vaildance.org

Hot Tips in Vail
Looking for local favorites, dining recommendations, and fun activities? Visit the Course Materials page to access our “Hot Tips in Vail” guide—curated from years of attendee suggestions and experiences.

Need more ideas or help planning your free time? Contact the Concierge Desk at the Lodge at Vail:
970-754-7809 | [email protected]